Long Description

Job Summary

The Receptionist reports to the Showroom Manager and provides administrative support to all Central Services and Support Operations of the Automotive division of Alghanim Industries.

Job Responsibilities

• Welcomes customers and direct them to the appropriate representative
• Responsible for maintaining all files
• Arranging and coordinating the manager’s schedule
• Coordination of all archive support for Automotive division
• Writing and translating all facility correspondence (Arabic and English)
• Organizing travel and hotel accommodation for all managerial staff
• Responsible for preparing employees change of status forms
• Coordinating with HR office on all personal matters relating showroom staff

Handling all incoming and outgoing mail for the manager

Candidate Requirements

• Must be able to speak and write Arabic and English
• Must be self-motivating, personable, able to handle demanding customers
• Good communication skills
• Pleasant personality
• Presentable and professional
• Able to work on computer (Word, Excel, Internet etc.)
• Team player and punctual

Willing to work two shifts (8:00 – 12:00 and 4:30 – 8:00)

Education

Job Summary

The Payroll Associate will be responsible for maintenance and support of payroll activities within Alghanim Industries
Individuals working in this team need to have a high degree of customer focus, be flexible, enjoy working in a team environment and have a high level of attention to detail.

Job Responsibilities

1.    Validation of separation action in system with the documents and validate different components of calculation.
2.    Validation of all recurring payments in system such as car subsidy, HRA and MGRP of Kuwaiti employees.
3.    Run off cycle payroll for the leave salaries during the month.
4.    Validation of monthly overtime, incentive, and other payments before running the payroll
5.    Familiar with uploading employee payment information in system (New Labor accounts) monthly.
6.    System data integration monitoring to ensure smooth payroll run.
7.    Headcount validation before monthly payroll
8.    Pay results validation for all business for monthly payroll and do the correction if it requires.
9.    Monthly bank file generation – Executing Pre-DME, DME, to generate the salary files for all the banks and validate with pay register to ensure accuracy.
10.    Upload monthly cash salaries in system and disbursement to business units.
11.    Closely work with system consultant for any changes as and when required in the existing process or new business setups are required. End to end testing of all the scenarios before moving to production for any changes.
12.    Review system process with Business HR partners on a quarterly basis to understand new requirements and change an existing process.

Candidate Requirements

1.    A minimum of 4-6 years professional experience working on ERP Payroll systems
2.    Educated to university degree level, preferably from a business-related program, HR qualifications preferred but not essential.
3.    High level of attention to detail ensuring data is accurate and precise.
4.    The successful candidate will have access to sensitive information, so a high degree of confidentiality is required.
5.    Strong communication and customer facing skills, able to respond appropriately to employee queries.  Arabic language skill is mandatory.
6.    A high degree of energy, enthusiasm, and flexibility
7.    Highly organized and able to plan work and manage priorities
8.    Well versed with Kuwait Labor law.